Home page >> Blog How To Write A Thank You For Your Purchase Note [Templates] 8 min read Subscribe to receive packaging design news and e-commerce tips every two weeks Incorrect email address Great! You're now subscribed! Choose your country Please note that we currently sell to EU countries only. If you are based outside the EU, please talk to us. Depending on the type of order and shipping costs, there is a chance we could work something out. Austria Belgium Bulgaria Croatia Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Netherlands Poland Portugal Romania Slovakia Slovenia Spain Sweden United Kingdom EU Do you go out of your way to say ‘thank you for your purchase’ to your customers? No? I mean, why would you? What’s in it for you? Well, what if I told you that by simply saying thanks to your customer, you can completely change the way your brand is perceived. This is good ol’ fashioon customer service 101. The most basic ‘thank you for your purchase’ note goes a long way in delighting your customer – and delighting your customer means that you’re remembered. When I talk about saying thanks, I don’t mean via email, either. Anyone can queue up the stock standard ‘thanks for your order’ email. But it’s true authenticity in a handwritten note that makes your customer feel truly loved. It might be for a customer, or a friend, a business partner. If there’s a reason to show kindness, take it and show thanks. In this article you’ll see how to write a thank you note to your customers, as well as: Why you should never use the word ‘business’ How heartfelt customer appreciation can change the way you do business Why the ‘hand’ in handwritten is the most important part of a thank you note Saying thanks requires so little effort and returns so much. Let’s take a look at why you should take a moment to thank your customers for their purchase. Why should I write a thank you note? ‘Gratitude is the most exquisite form of courtesy’ – Jacques Maritain In business, just like in life, we occasionally rely on the help of others in the pursuit of success and happiness. Without the help an input of others, business would be a lot harder than it already is. If you’re a small brand that’s selling online, those ‘others’ that you rely on are your customers. You wouldn’t be doing what you’re doing if it weren’t for the input and support of your customers – no matter how many or how few there are. When your customer feel like they’re making a difference to what you do, they feel empowered. They invest more in your brand on an emotional level because they see the difference they make. Sure, this is great for the customer, but what’s in it for you? When your customer is more invested in your brand, they like you more. And when they like your brand, they’re more likely to buy from you again. Below you can see how basic this system actually is. The small gesture of a ‘thank you for your purchase’ note is a bit of a shock, your customer doesn’t expect it. Gratitude makes your customer feel important Nowadays when you purchase something online, you pay for your product and then you get it. End of transaction. So uncommon is an act of genuine gratitude, that when it happens, it builds a relationship. The relationship between you and your customer. The act of sending a personalised thank you note is a way to build this relationship. It’s a more traditional old-fashioned way of genuine, heartfelt sincerity. It doesn’t matter where you sell your products online, either. If you’re selling on a marketplace like Amazon, eBay or Etsy, it’s actually more important to send a note. Why? Because when people buy from marketplaces like this, they don’t remember your name. They remember the name of the marketplace. ‘I got this on Etsy, it was discount on Amazon’. For example: No mention of the brand name, no reference to the seller or the store name. Etsy takes all the credit. But by writing a handwritten note for your marketplace purchases, you literally put your brand name in the hand of your customer. You increase your chances of your brand name being remembered by your satisfied customer. Keep reading to see how your customer’s happiness is the main driver in your sales. Why not print a thank you note on the inside of your custom branded box? Click here to start designing Customer appreciation = your success Here’s you: ‘Handwriting notes is a waste of time, I’m too busy with other stuff’. Here’s me: ‘Handwritten notes are a better investment than PPC advertising’. Wait, what? Ask yourself this question: What percentage of your marketing efforts are focussed on getting people who have never heard of you, to buy from you? I’m guessing that percentage is going to be quite high. And that’s fine, that’s pretty normal. Traditionally, we think of marketing as getting more sales by driving traffic to your website. More sales from new customers. But what about more sales from previous customers? Which brings us to the next question: How much energy do you spend getting people to buy from you for a second time? Noticed how I said energy, not time or money? That’s because you’re 6 times more expensive to win a new customer than to retain an old one. That means there’s so little time or money investing in retaining a customer compared to getting a new one. Think about that for a second. 6 times harder. So, by including a customer thank you note, you’re making it even easier for your old customers to buy from you again. You’re making your customer feel great about the decision they made. Ultimately, increased happiness leads to a higher lifetime spend with your brand. That means that in their lifetime, they will stay loyal to your brand and spend more money with you. Your customer is less likely to go and try other brands because they’re happy with you and your products. What’s more, a happy customer that has a high lifetime spend is more likely to become a brand advocate. A brand advocate is someone who spreads your name amongst their trusted friends because they simply love your brand. All this, from spending less than a minute to write a note. Here’s a thank you for your purchase note that a customer of velocitybikeco.com received: Short, simple, to the point – and most importantly, it’s honest. Are you still thinking it’s a waste of time? Well, let’s take a look at just a few of the other benefits of saying thank you for your order: Higher customer engagement Greater customer satisfaction Increased loyalty More word-of-mouth marketing So what’s the main thing to take away from all this? Everything good happens when you stop and thank your customer for their purchase. Let’s take a little look at how and why these things happen: Higher customer engagement When your customer is engaged with your brand, it means that they’re following you and paying attention to what you do. This is obviously a good thing, as it means that your customer genuinely likes you. A customer who liked your brand is a satisfied customer. Customer engagement comes in many forms. Here, you can see Buffer to support and engage users on Twitter. Because there is trust between Buffer and it’s customers, they don’t hesitate to reach out and talk to the company. Greater customer satisfaction Remember how you felt when your favourite aunt sent you that birthday card? What about when your doctor sent you a birthday card, too. It made you feel special, important and valued. You then went made a phone call to your aunt or went back to that doctor the next time you got sick. So by doing something similar with your customers, you’re reinforcing the idea that your customer made the right decision to buy from you. Increased loyalty It’s obvious that loyal customers are a good thing. It means that they’re not going to go and buy from another brand because they value your brand so highly. It means that they’ll keep coming back to you. A loyal customer is also likely to spend more money with you in a single transaction. This is valuable, as it’s harder to make a first-time buyer spend a lot in their first transaction. More word-of-mouth marketing As mentioned earlier, a loyal customer is more likely to become a brand advocate and tell their friends how happy they are with your product. That may happen through a word of mouth mention. It may also happen through a social media share. Today, a happy customer that’s using social media is a powerful powerful asset to you. So by now, the benefits of a simple thank you note should be evident. No matter what you sell or where you sell it, a thank you note can do a lot at empowering your customers. So now that you know why they’re important, let’s take a look at how to write a ‘thank you for your purchase’ note. How to be genuine when saying ‘thank you for your purchase’. There is one golden rule you need to know before writing your note. Don’t say ‘Thank you for your order’ or ‘Thank you for your business’. Yes, these are business thank you notes, but you don’t want to be seen as a ‘business’. By labelling touch-points with your customer with words like ‘order’, ‘patronage’ or ‘business’, you devalue the transaction. You make your customer feel like just another number in your finance books. Have a think, what other phrases sound a little too ‘business-ey’? Thank you for shopping with us Thank you for your business Thanks for your order These just sound bad. Using phrases like this don’t make your customer feel warm and welcome. It makes them feel like you’re just glad they’ve finally paid you. Avoid thank you for your order by using something like: Your support is invaluable Thanks so much for shopping us Choosing us means a lot to us Thank you very much for supporting us The main takeaway here is this: Business means a transaction. Support means a relationship. Here are a few other things to remember when writing your thank you note: Do: Send the physical note in the customer’s purchase – not afterwards Be genuine when you’re showing appreciation. Use the same tone of voice that’s used in your branding Use the most appropriate stationery. Not a torn off piece of paper, or an overly fancy letterhead. Don’t: Don’t talk about things that aren’t relevant Don’t try and sell more products Don’t be negative, cynical or doubting Use different coloured pens – blue or black The thank you note is about your customer, not you. Focus on being sincere and honest. Don’t think ‘more sales’. Now that you know the dos and don’ts of your thank you note, let’s get stuck into writing one! How to write a thank you note For some people, writing is hard. Whether it’s a lengthy letter or a simple ‘don’t forget to feed the cat’ note, writing can be tricky. Which is exactly why you’re now going to see a step by step guide to using the perfect elements in your thank you letter. By the time you’re done here, you’ll be able to create your own template and modify it for each and every customer. 1. Introduction You only get one first impression, so start off on the right foot by you know, using your customers’ name. Hey Mike, Dear Mike, Dear Mike Mike, 2. The ‘Thank you’ part Get straight down to business. You’re writing to say thanks, so say thanks straight away. Thanks a lot for shopping with us. It really means a lot that you decided to support us, I’d love to hear your feedback. You could have gone with one of our competitors, so I’m writing to say thanks for giving us a chance I just wanted to send you a quick little something to say thanks. So, thanks for your order, and for picking us. 3. Personalise it a little You can really push your sincerity home by offering a little personalisation, something specifically for that one buyer. Be honest, don’t be weird. <name of product> is one of my personal favourites. I think you’ll love it and I’d love to hear what you yourself think about it. I was packing your order and noticed your postal address in Dublin. I studied there as a kid and have nothing but great memories of that part of the world. The most important part here is that you’re honest. If there’s nothing you can personally relate to, don’t make something up just for the sake of a few extra letters. 4. Wrap it up Close off your thank you note in a casual manner. Thanks once again All the best Thanks, heaps Don’t forget though that each part of your thank you note needs to be written for specifically who you’re sending it to. Not each one of your customers is named Mike. Maybe. Also, ensure that what you’re sending is relevant to the reason you’re sending it to. The above examples aren’t going to work if you’re thanking someone for recommending you to their friend. Still not confident to write a thank you note yourself? Look at the following examples to see how a ‘thank you for your business’ note can be written. Customer thank you note example So now you know the different elements that come together for a genuine thanks for your order note, it’s time to see how to write a thank you note yourself. Feel free to use these following examples to create your own thank you for purchasing template for whatever purposes you need. There’s one thing you need to remember – they are examples. Each example will have to be customised for your own brand, product and message. Thank you for your purchase template for customers: ‘Hey Steve I’m Tom, the co-founder of Barbarian belts. I’m sending you a little note just to say thanks. The Viking belt and buckle you bought are some of my personal favourites. Try them out and let me know your thoughts. I’m very interested to know how you find them. Remember that you can swap them over, no questions asked, if you’re not happy. Thanks, mate -Tom’ Business style thank you note example: ‘Dear Pete After talking with you for the last few weeks about our merger problem, I’m feeling a lot more comfortable. Thank you so much for your support, insight and direction. I’m personally excited for a future working alongside Transparent Inc. and I can assure you that the rest of us are, too. Our competition won’t know what’s hit them. -Tom’ Thank you for shopping with us template: “Hey Sally It’s not often we get people who make a first purchase as big as you just have. That’s why I’m writing you this note, firstly to say thank you (thank you very much!) and secondly to get your feedback. Our new range of Angel foundation brushes are growing in popularity, but I’d still love to know what you think. To sweeten the deal here’s an extra 15% off your next purchase – Just use WELOVEYOUSALLY at the checkout. Once again, thanks, and please tell us your thoughts! -Tom’ Thank you for your order example: “Hey Sebastian I’ve seen your name come up quite a few times in recent months, so I thought I’d take the time to personally thank you. Judging by your purchases, you have a killer taste in fashion. I guess you won’t need me to tell you how good our new Winter range looks with a well-cut jacket. Thanks once again, I’m just an email away whenever you need me! -Tom PS – Your name looks Spanish – Muchos Gracias!” Thank you for your support example: “Hey Michael The other day, you bought a few little accessories from us. I just thought I’d take a moment to say thanks. In our industry, it’s obvious that there’s a lot of competition. It’s loyal customers like you that keep us at the top of the industry. Thank you for your ongoing support. -Tom” Thank you for your ongoing support template: “Hi George I’ve noticed that every few weeks you’re placing an order with us. Thank you. It means a lot that you constantly keep coming back to us. We’d love any feedback on how to make you even happier. On a side note, I can assure you that the packs you’ve been buying from us are some of our most popular even – thanks to your efforts! All the best -Tom” Now you know how to write a thank you note for a wide range of situations! Remember that you need to customise each and everyone specific for your situation, but these should help you out if you’re stuck. But writing a thank you note doesn’t end there – let’s take a look at how to continue the customer appreciation. There’s more to customer appreciation than a thank you note The whole point of writing a thank you note is to make your customer feel as special and as important as they actually are. And if you’re already sending these notes, you may be already benefiting from an increase in customer loyalty. But combine a ‘thank you for your order note’ with a few other customer appreciation techniques, and you’ll see your brand’s popularity skyrocket. So, how else can you make your customer feel well and truly appreciated? Be Charitable Pair up with a charity and donate to them. Either a certain percentage of each sale or hold an annual drive to raise funds for them. Why? By aligning your brand with a charity whose message resonates with your customers, you improve the way your brand is perceived. Is there something that all your customer have in common? Find a charity that’s relatable to that, and work with them. If your customer knew that their purchase would help this little guy from N.E.A.D.S become someone’s helper, would they be more likely to buy from you? I think they would. Which charities do we like? NEADS World Class Service Dogs The Amazon Conservation Association Books for Africa A free gift Every now and then, pick a random past customer. Send them a small gift pack full of freebies. Why? Your customer has a sense of winning something. Plus it reactivates them and can get you some fantastic social media content! Encourage more loyalty One very overlooked metric of selling online is lifetime value. By creating and implementing a loyalty program, you encourage your customers to increase their lifetime value. Loyalty programs are often cheap to implement but have a very large ROI in the long run. Give a treat Selling cookie jars? Surprise your customer with a pack of cookies. Selling teapots? Surprise your customer with a pack of tea. See where I’m going here? Surprise your customer by including a free little treat, something that compliments what they bought from you. Upgrade If your products come at a tiered level, considering giving out the occasional free upgrade. Does your ‘Model S’ have more bells and whistles than your ‘Model X’? Give one lucky buyer a free upgrade to the top-shelf version. Gift cards From time to time, throw a gift card into a random package. It may be a gift card for your own store, it may be a gift card for Amazon or eBay (since everyone has an account there). By giving your customer the sense of winning, you’ll help build that rapport with them. Show the difference If you’re regularly asking your customers for feedback (and you should be), show them that they’re making a difference. If you’ve changed the way you operate because of customer feedback, show that to your fans. Even if a customer didn’t suggest the change, you’ll be saying ‘Hey, I listen to you and because one of you said this, I fixed it’. Thank you notes and branding Every brand knows the importance of good quality branding. You spend a lot of time building your image, your tone of voice, visuals, everything like that. But when writing your ‘thank you for your purchase’ note, it’s important that you don’t let your branding take over. While it may be tempting to pull out a bit of paper with the fanciest letterhead and logo on the top, that might not be your best option. Considering using just a stock standard piece of note paper. By going the ‘branded’ route, you increase your chances of coming off as a bit of a salesman. If you really want to push your branding home, throw in a few branded stickers – everyone loves stickers and can find somewhere for them. 4 more tips for writing a thank you for your order note: 1 – Your handwriting is great Yeah, sure, your handwriting is bad. Everyone’s handwriting is bad. But that’s where the charm is. If you plan on printing your notes, well then don’t both. The trust is built on your non-perfect handwriting. Go with it! 2 – Keep it short and to the point You’re writing a thank you note, not a novel. Keep it short and get straight to the point and you’ll keep your reader engaged. Think between 30 and 60 words. 3 – Yes, this will take time Thank you notes are an investment in your time. If you get hundreds of sales a day, writing for each one may be a bit much. But the point is, that you spend some time each day writing something personal for a select few customers. This investment will come back with a return in many areas. 4 – You’re not selling anymore By this point, your customer has already bought from you. It’s your job to now enhance their trust with you by being an open, relatable person. Don’t spend this time promoting new products or upselling products. Summing up Making your customer happy is a relatively simple process once they’ve bought from you. But delighting them takes a little more effort. That effort pays off in the form of a bigger lifetime spend and more advocates of your brand. Therefore it’s safe to say that investing in ‘thank you for your purchase’ notes, as well as customer satisfaction goes a long way in helping your brands’ image. Do you send out thank you notes to your customers? How do you show customer appreciation? Let us know in the comments! The header image is a resource from Etsy. Tags customer satisfactioncustomer servicee-commercemarketingmarketing strategy Share Phil Forbes An Aussie living in Warsaw. Specialising in the field of SEO, digging into analytics and getting graphs trending up and to the right. An Aussie living in Warsaw. Specialising in the field of SEO, digging into analytics and getting graphs trending up and to the right.